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Job Description

Grants/Cntrcts Prof 3

Required Qualifications:
Bachelors Degree in Accounting or Finance and 4 years of experience or a combination of related education and work experience to equal 8 years; Prior experience with financial budget analysis, forecasting, reporting, oversight monitoring for compliance with regulations and policies; Experience working with multiple Principal Investigators (PI?s) with varying levels of expertise as PI?s; Demonstrated ability to act professionally when encountering conflict; Experience with financial systems such as EFS-Enterprise Financial Systems; Familiarity and experience with HR and payroll systems such as HRMS PeopleSoft; Proficiency with Excel and Experience with other Microsoft Office programs; Demonstrated ability to contribute to process improvements independently and as part of a team; Demonstrated ability to work on sponsored and non-sponsored post grant award activities on grants and subcontracts from different sources; Demonstrated ability to provide customer service and to interpret and explain financial information to non-financial personnel; Demonstrated ability to manage multiple projects in a fast paced environment; Current Certified Approver Certification (or attained within 9 months of begin date)

Preferred Qualifications:
Experience with University of Minnesota systems including EFS, HRMS, ECRT, and Payroll; Experience with sponsored and non-sponsored project accounting, and familiarity with GASB accounting policies and procedures; Experience finalizing projects, budget year periods, and fiscal years; Demonstrated experience in developing methods and solutions to carry out project assignments; Prior experience with post-grants management, including effort certification; Experience processing payroll including journal corrections; Experience processing financial transactions in PeopleSoft.

About the Job

Primary Responsibilities:
Sponsored Projects Accounting (90%)
Work in unison with pre-award grant staff, supervisor, and PI?s to ensure that projects are managed from pre-award state into post-award stage. Manage awarded projects through closeout
Monitor and reconcile project accounts for compliance with financial, reporting, and legal requirements. Research discrepancies in accounting data and work with supervisor to recommend solutions to PI?s and/or their project assistants
Forecast budget yr and/or project ending balances and communicate to PI and Office of Nursing Research and Scholarship (ONRS) as needed for continuations or no cost extension processes
Meet quarterly and as needed with PI?s and project assistants to proactively plan and coordinate post award activities
Coordinate School?s post-award project activities with SPA, SFR, and other U of MN departments.
Ensure monthly sponsored reports to PIs are produced in the School?s endorsed format, emailed, and stored electronically on server
Coordinate effort for assigned groups. Maintain record of current and future project effort for assigned projects
Enter payroll distributions, payroll retro adjustments, and non-payroll journal entries on a timely basis
Respond timely and courteously to inquiries from PIs and/or their project staff
Maintain post-award grant file and file financial documents electronically to ensure availability of information to others who have been granted access to review
Attend GMUN, and other sponsored project related meetings
Review sponsored transactions and determine if costs are applicable to project
Attend Certified Approver (CA) educational opportunities to maintain certified approver status or attain CA status within 9 months of hire date
Serve as co-instructor for internal financial workshops provided to SoN employees regarding U of MN Sponsored and internal policies and processes.
Non-Sponsored Accounting (10%)
Analyze assigned budgets, provide reports and recommendations to managers and/or faculty regarding account and/or fund balances
Participate in budget entry process during annual budget prep
Enter journal entries and may be assigned as a primary or back up processor or approver for financial transactions, including (but not limited to) monitoring accounts receivables, processing vouchers, receiving purchases, processing or auditing PCards, employee expense reimbursements, depositing checks, and creating bills.
Backup to scan documents into the Perceptive Content imaging system
Take part in year-end closeout processes
Attend and contribute at School, AHC, and Central committees and meetings (ie, FSUN)
Other duties related to the business office as assigned

About the Department

The School of Nursing Business Office is the location of Financial Cluster 010 and is responsible for all financial and accounting activities within the School. Activities of the Business Office include: Interpreting policies and procedures, budgeting, payroll accounting, managing funds--sponsored and non-sponsored, financial reporting, contracts and grants, processing accounting documents, and oversight of purchasing.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Please outline your match to the required qualifications in your cover letter, and ensure that your resume is clear related to required experience. Additional documents may be attached after application by accessing your "My Activities" page and uploading documents there. To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).


The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Background Check Information

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.