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Human Resources and Business Services Program Manager

Job Description

Human Resources and Business Services Program Manager
*

Applications
are accepted electronically ONLY at

www.cu.edu/cu-careers

.*

University of Colorado Denver l
Anschutz Medical Campus

School of Medicine, ACCORDS/D2V

Human Resources & Business
Services Program Manager (Business Services Program Manager)

Position #735472 ? Requisition 10124

ACCORDS (Adult and Child Consortium
for Health Outcomes Research and Delivery Science) / D2V (Data Science to
Patient Value) has an opening for a full-time, University Staff (unclassified) Human
Resources & Business Services Program Manager position.

The
University of Colorado Anschutz Medical Campus ranks among the top institutions
nationally in clinical care, education and research. Its 230-acre campus,
designed to enhance collaboration and interprofessional education, hosts the
College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and
Public Health; the Graduate School; a Health Sciences Library; and two
hospitals. Strategically located contiguous to the campus are a biosciences
research park and the soon-to-be-completed Veterans Hospital. CU Anschutz
offers two undergraduate degrees, 35 graduate degrees, and five
first-professional programs. More than 4,000 students learn alongside faculty
members who also make meaningful medical discoveries and provide expert
clinical care through 1.5 million patient-visits annually. A hub for research
and innovation, CU Anschutz receives over $400 million in research awards each
year and has filed 1,300 patent applications and formed 53 new companies since
2002.

A national leader in health care and life sciences,
CU Anschutz is the only comprehensive academic health sciences center in
Colorado and the largest in the Rocky Mountain region. Located in Aurora,
Colo., it is one of the newest education, research and patient care facilities
in the world. With six schools and colleges, CU Anschutz trains the health
sciences workforce of the future by blending education, research and clinical
care all in one place. This strategic collaboration among diverse health care
fields allows knowledge to travel directly from the research bench to the
patient?s bedside.

Read CU Anschutz Quick Facts here

.

Job Summary:
The Human Resources and Business Services Program Manager is responsible
for managing the human resources support functions for ACCORDS/D2V. This
position will manage, administer and have accountability for the day-to-day
operations for the ACCORDS/D2V Human Resources enterprise. Additionally, this role coordinates the human
resources functions including but not limited to hiring, termination, funding
distribution changes and leave reporting and processes for ACCORDS/D2V ensuring
that the programs are in compliance with the rules and regulations of the
School of Medicine (SOM), ACCORDS/D2V and the University of Colorado. The human
resource coordinator will autonomously manage human resources initiatives in
support of ACCORDS/D2V missions and goals. This position may supervise student
workers and/or interns. The human resource coordinator serves as a liaison;
independently interpreting and coordinating program needs; policies and
procedures pertaining to ACCORDS/D2V operations and programs and makes
recommendations relative to program management, funds and resources, and
strategic development. Additionally,
this role provides excellent internal/external customer service at all levels
and establishes and maintains a strong working relationships.

Examples of Work

Performed:
Human

Resources Management (90%):
Research, interpret
and stay current with multifaceted University HR rules, regulations and
policies as required to answer questions that arise.

Provide guidance
and information to new faculty, fellows and residents regarding interview day,
training and orientations and new hire requirements.

Analyze, identify
and make recommendations for process improvement as related to ACCORDS and D2V
human resources and recruiting needs.

Create and
maintain ACCORDS/D2V BUSINESS DIRECTOR?S faculty and staff personnel files per
University record retention matrix.

Create ACCORDS/D2V
BUSINESS DIRECTOR?S recruiting and hiring/on-boarding process timelines;
reviewing documentation and assess whether requirements have been met; manage
all documents through completion ensuring timely submittal.

Manage the
interview and intake process for ACCORDS/D2V BUSINESS DIRECTOR?S faculty and PRA?s,
fellows and students.

Track all
processing for new hires and terminations to ensure meets policy, procedure and
faculty affairs deadlines.

Create and coordinate
ACCORDS/D2V BUSINESS DIRECTOR?S job postings in CU Careers; partner with University
HR as necessary.

Prepare and process
all letters of offer for ACCORDS/D2V.

Analyze and
record changes in ACCORDS/D2V BUSINESS DIRECTOR?S records and appointments,
i.e., (new hires, promotions, terminations, appointment status information and
proper funding distributions).

Manage and coordinate
faculty and staff leave of absences with University HR and faculty affairs:

Prepare
termination paperwork, including leave separation forms, (calculating vacation
payouts and determining sick leave payouts if applicable at time of
retirement), resignation acknowledgement letter, and record termination data in
the HRMS/HCM system and assisting in the checkout process.

Process payroll
and time collection functions; Enter monthly vacation/sick leave, update job
data, FTE changes, termination payouts.

Create PETS and
enter funding distribution changes as necessary at the direction of the
Business director or post award grants manager.

Monitor monthly
updates to ensure changes are approved prior to the monthly payroll
deadlines.

Prepare and
process visa-related paperwork; act as liaison with International Student
Services as necessary.

Regularly partner
with ACCORDS/D2V BUSINESS DIRECTOR?S Director, University Human Resources,
University Faculty Affairs and others, as necessary, to ensure timely and
appropriate operations of ACCORDS/D2V BUSINESS DIRECTOR?S human resources
functions.

Manage VISAS
(e.g. international services, processing payments, etc.)

Manage FPPE and
OPPE.

Business Operations (10%):
Manage and
support ACCORDS/D2V BUSINESS DIRECTOR?S Business Director?s day-to-day
operations, initiatives and endeavors.

Create and manage
program budgets and related reports for and in partnership with ACCORDS/D2V
BUSINESS DIRECTOR?S Business Director?s.

Prepare ad-hoc
reports as requested by ACCORDS/D2V BUSINESS DIRECTOR?S Business Director?s.

Interpret and
follow current rules and guidelines relating to procurement, travel and expense
reimbursement.

Prepare reports
as needed for the leadership using a variety of systems and software to manage
and monitor program records.

Maintain current
knowledge of financial processes and guidelines, attend training as necessary.

Act as back up
for CU Marketplace, POs and Concur.

Assist with
special projects and miscellaneous job-related duties as requested by the ACCORDS/D2V
BUSINESS DIRECTOR?S Business Director?s.

Provide
administrative assistance as needed: Phones, copying, scanning, faxing, mail
pick-up & delivery, supplies/inventory management, website/SharePoint
updates, letters of reference and other miscellaneous duties.

PLEASE

NOTE:
Candidates will be responsible for travel expenses related to the interview
process and any relocation expenses, if applicable.

Salary

and Benefits:
The hiring salary for this position is commensurate with skills and
experience. This position is not
eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on
University benefits programs, including eligibility, is located at

https://www.cu.edu/employee-services

.

The University
of Colorado Denver | Anschutz Medical Campus is
dedicated to ensuring a safe and secure environment for our faculty, staff,
students and visitors. To assist in achieving that goal, we conduct background
investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical
Campus is committed to recruiting and supporting a
diverse student body, faculty and administrative staff. The university strives
to promote a culture of inclusiveness, respect, communication and
understanding. We encourage applications from women, ethnic minorities, persons
with disabilities and all veterans. The University of Colorado is committed to
diversity and equality in education and employment.

Qualifications

Minimum Qualifications:
A bachelor?s
degree in business, business administration, finance, accounting , education,
social sciences, healthcare administration, public administration,
communications, information systems, or a directly related field from an
accredited institution.

The position
requires extensive, diverse and progressively responsible human resources experience.

Substitution

:
Four years of Human Resources experience in a higher education/academic setting
may be considered in lieu of the Bachelor?s degree on a year-for-year basis.

Preferred

Qualifications:
Master?s degree in Business, Healthcare
Administration, Human Resources and/or related field from an accredited
institution.

Experience working in an academic and/or
healthcare environment.

Experience working with CU procurement and
accounting procedures and requirements.

Experience interpreting policies and procedures.

Experience planning events on the CU campus.

Competencies/Knowledge,

Skills and Abilities:
Well-developed
professional skills in the areas of administrative operations and program
management.

A demonstrated
ability to independently organize and complete complex projects and to work
under tight deadlines.

A demonstrated
ability to independently manage and respond to support customer needs and
requests in a professional, timely manner.

Excellent written
and verbal communication skills.

Excellent
Interpersonal skills.

Strong oral and
written communication, interpersonal, attention to detail and exceptional organizational
skills.

Capacity to work
collaboratively with all levels of staff.

Excellent customer
service skills.

Ability to work
independently and as a member of a team, handle a fast-paced environment.

Ability to
multitask and meet deadlines.

Ability to handle
sensitive and confidential matters.

Advanced
knowledge of Microsoft Word, Excel, Access, and Power Point.

A working
knowledge of accounting and financial principles and procedures.

Knowledge and
general understanding of university curriculum/education and professional
development programs.

Ability to
exercise tact and diplomacy when dealing with stakeholders at all levels.

Ability to
communicate effectively, both orally and in writing, with faculty, staff,
learners, alumni, industry, and the public.

Ability to
establish and maintain effective working relationships with faculty, staff, fellows,
residents, students, alumni, and administrative personnel at all levels,
including outside organizations and the public.

Must possess a
knowledge of University HR procedures and policies and have experience using
HCM

Strong oral and
written communication, interpersonal, attention to detail and exceptional
organizational skills.

Capacity to work
collaboratively with all levels of staff.

Excellent
customer service skills.

Ability to work
independently and as a member of a team, handle a fast-paced environment.

Ability to
multitask and meet deadlines.

Ability to find
creative solutions to novel problems.

Possess a high
level of maturity and emotional intelligence.

Basic knowledge
of medical terms, environments, and culture.

Familiarity with
departments, and processes required for room reservations, alcohol policy, and
a variety of venues.

Knowledge of CU
procurement and accounting procedures and requirements.

Familiarity with
CU campus facilities and offices.

Special Instructions to Applicants

:

Required Application Materials:
To apply, please visit: http://www.cu.edu/cu-careers and attach:
1. A letter of application which specifically addresses the job requirements and outlines qualifications
2. A current CV/resume
3. List of three to five professional references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to: JD Ainsworth, JD.Ainsworth@ucdenver.edu

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required

:

Cover Letter, Resume/CV, List of References

Application Materials Instructions

:

Applications are accepted electronically ONLY at www.cu.edu/cu-careers.

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 7/20/2017. Those who do not apply by 7/20/2017 may or may not be considered.

Source

Human Resources and Business Services Program Manager
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