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Job Description

Contracts and Grant Officer
Involves providing analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and / or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award / subcontract issuance and administration.

Under the supervision of the Asst. Director of the Office of Sponsored Projects, this position is responsible for accepting and managing grants or contracts according to established policies and management guidance. Uses advanced contracts and grants concepts to manage and guide others in complex award document terms and conditions to assess risk and acceptability/compliance within University policies. Works at a high level of independency with sponsoring agencies to negotiate acceptable terms and conditions which comply with UC Policy. Analyze problems, formulate options, and coordinate resolution of post award and policy related issues. Acts as liaison between the University and the sponsoring agencies. Is responsible for reviewing, negotiating and accepting sponsored project agreements from a wide variety of sources which include Federal, For-Profit, Non-Profit or other funding sources. Acts as the units primary source in providing guidance and expertise on complex proposals and awards that may involve non-standard terms or extensive negotiation prior to acceptance. Ensures the proper commitment of University resources and coordinates compliance with aspects of special review (Human Subjects, Animal Subjects, Financial Conflict of Interest, etc.) Stays up to date on current UC and Federal Policy's in sponsored research administration and assist in developing and training others, both inside and outside of the unit. Recommends changes to department policies and practices as needed in order to assure compliance with UC Policy and Uniform Guidance. Independently exercises sound judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly.

The Office of Sponsored Projects (OSP) is responsible for soliciting and accepting contracts and grants for research and other sponsored projects on behalf of The Regents of The University of California. OSP works with campus research faculty to prepare budgets, insure compliance with UC Policy and sponsor guidelines, and signs off on the final submission. At award stage OSP review terms and conditions comply with UC Policy, negotiating with the sponsor when needed, and accepts on behalf of The Regents of the University of California.

Qualifications / Competencies

Bachelor's degree in related area and / or equivalent experience / training.

Advanced working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements.

Proficiency in use of common desktop / web applications.

Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies.

Advanced working knowledge of current compliance regulations in all areas of research administration.

Ability to independently manage high volume and complex transactions.

Working knowledge of acceptance and management of research agreements within a university setting.

Excellent/effective oral and written communication skills, including ability to interpret and construct complex legal language as well as persuasive correspondence to convey information in a clear, organized, and concise manner.

Advanced knowledge and ability to perform review of complex funding solicitations including Requests for Proposals (RFPs).

Advanced ability to review and negotiate complex, moderate to high risk terms and conditions of awards/contracts in relation to receipt of University funding from extramural sponsors.

Demonstrated skill in organizing and setting priorities and accomplishing tasks in an environment with ever-changing priorities and frequent interruptions.

Strong knowledge of federal and state laws, regulations, and policies related to research administration.

Preferred Qualifications / Competencies

Five years related university experience.

Ability to perform highly complex financial analysis and customized reporting.

Experience negotiating, accepting and managing research contracts in compliance with UC Contract and Grant Manual.

Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.

Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

Certified Research Administrator.

Special Conditions of Employment

Selected candidate will be required to pass a criminal history background check.

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Background check(s) required

Criminal History Review

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Does this position require an E-Verify check?

(Note: Certain positions funded by federal contracts or sub-contracts require the selected candidate to pass an E-Verify check which confirms the individual's eligibility to work in the U.S.)

No, this position does not require an E-Verify Check.

Will the employee be required to participate in the DMV Pull Notice program?



Contracts and Grant Officer