Search 1,350 Active Jobs in Higher Education

Job Description

Accountant
As part of the accounting team of The UC Santa Barbara

Foundation:
Prepares quarterly trial balance and complete financial statements, and year-end closing adjustments as required. Prepares budgeted-to-actual results, comparisons and other managerial reports.

For the successful completion of these reports, works with others to perform such action steps as:

  • Reviews and records accurate cash contributions, non-contributions, and cash disbursements for the Foundation into the Solomon System.
  • Performs necessary transaction review, and process control steps to assure accurate and timely processing of all web based gifts and associated banking and credit card activity in accordance with audit requirements.
  • Reconciles account activity in order to maintain accurate Foundation general ledger on the Solomon System, including preparation of adjusting entries.
  • Accurately reconciles Foundation investment records to monthly reports of the UC Office of the Treasurer, Master Investment Custodian and external investment managers and consultants.
  • Reconciles to campus accounts payable ledgers, allocate to expense accounts, and prepare summary monthly report of all Foundation expenses.
  • Successfully completes other similar action steps as necessary for the accurate, timely and complete production of the Foundation financial statements with full supporting documentation.
  • Part of the team support for annual financial audit of the UC Santa Barbara Foundation by providing schedules as requested by the independent certified public accountants.
Minimum Requirements

BA or AA in Accounting and two years of accounting experience with a CPA firm or equivalent.

Ability to understand complex accounting and investment transactions.

Ability to read and follow detailed desk procedures.

High degree of accuracy and effectiveness is required to meet reporting deadlines.

Desirable Requirements

Prior experience doing complex Fund Accounting.

Special Conditions of Employment
A little help? Go to Driver's License Requirements or Background Check Guidelines

Satisfactory completion of a fingerprint background check

Other Special Conditions of Employment

Other Recruitment Notes

Optional Applicant Documents

Other Document (1)

Required Applicant Documents

Resume
Cover Letter

Job Description

FLSA Exemption Status
A little help? Go to Exempt vs. Non-Exempt Employees

Non-exempt

CBU (Collective Bargaining Unit)

99 - Non-Represented (PPSM)

ERC (Employee Relations Code)

E

Grade Type

PSS

Grade Type

Finance

Grade Type

Accounting

Grade Type

Intermediate

Grade Type

P2

Grade

19

End Date for Other Appointment Type (e.g., Contract or 18-month Career)

Provision Number

Type of Supervision Received
A little help? Go to Degree of Supervision

General supervision

Knowledge, Skills and Abilities

Physical Requirements
Continuously=Activity occurs > 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs < 33%
Not Applicable=Activity does not exist

Stand

FREQ.

Walk

FREQ.

Sit

FREQ.

Bend

OCCAS.

Crouch/Squat

OCCAS.

Kneel/Crawl

N/A

Climb

N/A

Reach above shoulder level

OCCAS.

Use keyboard/mouse

FREQ.

Hand Activities: Fine dexterity

FREQ.

Hand Activities: Hand twisting

N/A

Hand Activities: Simple grasping

OCCAS.

Hand Activities: Power grasping

N/A

Other (please specify activity)

Frequency of Other Activity

N/A

Lifting Activities: Light lifting (< 20 lbs)

OCCAS.

Lifting Activities: Moderate lifting (20-50 lbs)

OCCAS.

Lifting Activities: Heavy lifting (>50 lbs)

N/A

Push/Pull Activities: Light pushing/pulling (< 20 lbs of force)

OCCAS.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)

N/A

Push/Pull Activities: Heavy pushing/pulling (>50 lbs of force)

N/A

Mental Requirements

Read/Comprehend

CONTIN.

Write

CONTIN.

Perform Calculations

CONTIN.

Communicate Orally

FREQ.

Reason and Analyze

CONTIN.

Other (please specify activity)

Frequency of Other Activity

No Response

Environmental Requirements

Is exposed to excessive noise

N/A

Is around moving machinery

N/A

Is exposed to marked changes in temperature and/or humidity

N/A

Is exposed to dust

OCCAS.

Is exposed to fumes

N/A

Is exposed to gases

N/A

Is exposed to radiation

N/A

Is exposed to microwave

N/A

Drives motorized equipment

OCCAS.

Works in confined quarters

N/A

Other (please specify activity)

Frequency of Other Activity

No Response

Job Duties

Total Percentage of Duties: 100

2
Records

Order of
Imp

Essen
Duty

%

Freq.

Function

Duties

1

Yes

95

Daily

Foundation Accounting

The UC Santa Barbara Foundation:
Prepares quarterly trial balance through completed financial statements, and year-end closing adjustments as required. Prepares budgeted-to-actual-result comparisons and other managerial reports as requested. Commits to

deliver accurate and complete reports within seven weeks of the end of each reporting period.

For the successful completion of these reports, performs the following action steps:

1. Reviews and records accurate cash contributions, non-contributions, and cash

disbursements for the Foundation into the Solomon accounting software.

2. Maintains accurate Foundation general ledger on the Solomon System, including preparation of adjusting entries; calculations of gift and/or endowment administrative fees; accrued income and expense entries; depreciation; amortization; and the booking of additions or retirements of assets to the financial statements. Prepares all supporting schedules and/or documentation including those related to stock sales and the gifts-in-kind log.

3. Reconciles credit card processing reports from software provider, on-line credit card processor, and bank statements with cash receipts provided by Gift Administration staff. Prepares Journal Entries required to post web based gift transactions and associated fees to General Ledger. Working with Supervisor, assures that account coding on web based gift system is accurate and current.

4. Accurately reconciles Foundation records to monthly reports of the UC Office of the Treasurer, Master Custodian of investment accounts and external investment managers and consultants.

5. Reconciles to campus accounts payable ledgers, allocates to expense accounts, and prepares summary monthly report of all Foundation expenses.

Maintains investment records for portfolio exceeding $100 million (market value), and spread income and market gain or loss (realized or unrealized) to appropriate individual funds.

6. Supports annual financial audit of The UC Santa Barbara Foundation by providing schedules as requested by the independent certified public accountants.

7. Prepares auxiliary detailed information analyses, special projects, and/or schedules as requested by the Assistant Director for Financial Management or by senior management of Institutional Advancement.

8. Successfully completes other similar action steps as necessary for the accurate, timely and complete production of the Foundation financial statements, annual tax return, with full supporting documentation.

Responsible for the accurate completion of, and timely distribution to campus of, the quarterly Fund Financial Administrator's Report. As requested, provides written research into fund activity, including results of investments, for stewardship reports to donors and others.

Prepares analysis and other stewardship support required in the administration of the Foundation Endowment and Funds Functioning as Endowment Funds.

Keeps detailed record of cash flow. Analyzes requirements and submits for approval, calculations of funds to be transferred for investment, or pulled from investments to meet campus cash flow needs. Provides timely reports on Foundation Undesignated reserves/cash position based on deposits and disbursements.

2

Yes

5

Daily

Other Duties

Maintains job manual detailing procedures for the financial responsibilities inherent in the Financial Accountant's position. Must commit to principles of customer service to both internal and external customers including provides cross-training or provides educational materials to users of the Foundation's services. Other similar financial duties as assigned.