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Program Coordinator, Fitness and Wellness

Job Description

Program Coordinator, Fitness and Wellness

Position Summary

The Fitness and Wellness Coordinator is a full-time comprehensive Fitness and Wellness position (12 month) that provides for the effective day-to-day supervision and implementation of programs and services for Campus Recreation. Areas of oversight include Group Fitness, Small Group Training, Personal Training, custom fitness programming, Wellness Programs, and Fitness Certifications. Coordinators are responsible for hands-on operations including personnel supervision, guest service, facility and equipment operations and maintenance, cash handling, delivery of programs and services, program design and curriculum, safety and risk management. Coordinates hiring, training and supervising staff who oversee facilities and deliver programs and services. The position requires representation of the Department of Campus Recreation in a fair, consistent, cooperative and positive manner in accordance with Department and University policy. The position reports to the Assistant Director of Fitness and Wellness. Nights and weekends are included in the weekly schedule of this position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America?s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Campus Recreation is expanding! This is a new position to support our facility opening August 2019. Information on the new facility can be found here:

Duties & Responsibilities
  • Provide supervision for the Fitness and Wellness program designed to achieve the Campus Recreation vision and area goals. Programs include Group Fitness, Small Group Training, custom fitness, Wellness Programs, Personal Training and fitness certifications, including ACE Prep Courses.
  • Contributes to overall health and wellness programming.
  • Provide daily supervision of program offerings and facility spaces that achieves exceptional quality, stewardship and accountability.
  • Plan individual program offerings and design curriculum and activities intended to meet guidelines set by leadership staff on program mix, participation targets and financial parameters.
  • Collaborate with department staff to ensure facility spaces are maintained as needed to meet industry standards for programmatic use. This includes implementing routine inspections and audits.
  • Assist with the annual budget submission. Provide financial supervision necessary to achieve budget targets, carrying out best practices in financial stewardship.
  • Staff supervision including hiring, training, scheduling, feedback, evaluations, payroll and disciplinary processes for ancillary, student and volunteer staff and current and new facilities. Indirect supervision of independent contractors. The development and engagement of student staff is an emphasis.
  • Develop for review and approval any pertinent program area procedures, processes and training or operations manuals.
  • Develop or update necessary emergency procedures, safety practices and risk management processes in conjunction with administration and the department risk management committee.
  • Under the guidance of Assistant Director and department marketing staff, implement publicity strategies to maximize program participation. Conduct outreach efforts in order to increase awareness and visibility of the program.
  • Ensure the highest possible level of customer service in order to provide exceptional experiences.
  • Implement program assessment tools to assess market needs and interests, participant satisfaction and overall program feedback. Report on results, including strategies for process improvement.
  • Execute equipment and supply purchasing within budgetary parameters according to UA policies.
  • Inventory and maintain all equipment and supplies to ensure quality, safety and security.
  • Provide ongoing, semester and annual updates on pertinent measures of success, including participation, assessment data, and financial status and area happenings.
  • Develop and maintain relationships with Campus Recreation, the University of Arizona and Tucson community as necessary to achieve program success, collaborations and partnerships.
  • Develop and maintain positive relationships with current and potential participants and alumni in order to maximize program success.
  • Ensure proficiency in Campus Recreation and University of Arizona policies, procedures and processes.
  • Engage in Campus Recreation, University of Arizona and pertinent industry training and development opportunities.
Knowledge, Skills, & Abilities Minimum Qualifications

Please see Arizona Board of Regents Minimum Qualifications below.

  • Valid driver?s license and ability to drive according to the University Fleet Safety Policy.
  • Group fitness and/or a Personal Training certification from one or more of the following organizations: AFAA, ACE, NSCA ACSM, or any NCCA certification is acceptable.
  • Upon hire, CPR-PR, AED, First Aid and Blood Borne Pathogens certification training will need to be completed.
Arizona Board of Regents Minimum Qualifications

Bachelor?s degree in field appropriate to area of assignment (eg. exercise science, kinesiology, recreation, Health Promotion, or a related field) AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications
  • Master?s degree in exercise science, kinesiology, Health Promotion, or a related field.
  • Two years of administrative/coordinative professional level experience with Group Fitness and/or Personal Training program development, including fitness certifications.
  • Two years of staff supervision experience, including the development of student staff.
  • Demonstrated experience with program development, marketing, financial management, safety and risk management.
  • Experience with collaborative programming and the ability to form positive relationships.
  • Both Group Fitness and Personal Training certifications
  • Specialty training certifications in TRX, Les Mills, F45, Yoga, Pilates, or Cycle/Spinning,
  • Health Coach Certification
Full Time/Part Time Full Time Number of Hours Worked per Week 40+ Job Category Administrative and Professional Benefits Eligible Yes - Full Benefits FLSA Exempt Posted Rate of Pay $35,000 - $40,000 Annually


Program Coordinator, Fitness and Wellness