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Faculty Compensation Administrator 1

Job Description

Faculty Compensation Administrator 1

Stanford University School of Medicine (SoM) was founded in 1858 with a mission to be a premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in patient care, education, and research.
The Fiscal Affairs Group, a department within the School of Medicine?s Dean?s Office, is seeking a full-time Faculty Compensation Administrator to provide PeopleSoft HRMS support and general administrative support for the Faculty Compensation team, which administers compensation for the School?s 2,600 faculty and other teaching titles.
Duties include:
  • Approve payroll actions for new hires, ongoing actions, and terminating faculty?s PeopleSoft records. Review faculty web forms, one-time pay forms, and recurring pay forms for correct data entry and coding of transactions. Work with and advise Department web form originators to ensure correct coding and other web form content as needed. Obtain necessary approvals for honoraria payments, notify originator of approved requests, and track and approve payment transactions in PeopleSoft web forms.
  • Serve as a Faculty Compensation resource to HRAs and Department personnel regarding PeopleSoft Web forms to initiate, change, or terminate payroll for School of Medicine faculty; advise on proper set-up of supplemental or recurring payments.
  • Maintain up-to-date salary information, including annual updates for 2,600 faculty as well as daily tracking of faculty actions that will impact salary, leave status, etc. Audit completed transactions by running/reviewing activity reports on a bi-monthly basis. Confirm daily OTPs/RPFs approvals above thresholds with Faculty Compensation Analyst before forwarding to the HR Transaction Team for processing.
  • Support Department recruitment processes by coordinating compensation information to the Faculty Staff Housing Office for candidates and other faculty applying for University Housing program benefits.
  • Maintain department signed copies of all Offer Letters, Addendums, Salary Notification Letters, and other faculty compensation documentation in NOLIJ and designated electronic files.
  • Support the production of and distribute annual faculty salary setting materials and Compensation Committee materials for the Dean?s and Provost?s office. Maintain and update materials for the Faculty Compensation website and Lean Viz board.

About Stanford University School of Medicine
With more than 2,600 faculty and other teaching titles, each providing a unique mix of research, education, and patient care effort, organized in 28 academic departments and 9 interdisciplinary institutes and centers, supported by more than 3,500 staff, educating 3,000 students, postdoctoral fellows, clinical residents/fellows, and trainees, and collectively generating about $2.3B in revenues, the School of Medicine is Stanford?s largest school and truly a complex organization.

Holistically, the School of Medicine is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.


Associate degree and two years of relevant experience, or a combination of education and relevant experience.

  • Strong attention to detail and accuracy.
  • Ability to learn and apply general human resources policies using problem solving skills.
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
  • Ability to consistently follow through with projects and assignments and meet deadlines.
  • Excellent oral and written communication skills.
  • Strong and effective interpersonal and customer service skills.
  • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
  • Experience using email and internet.



  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  • Rarely kneel/crawl, operate foot and/or hand controls.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Faculty Compensation Administrator 1