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Job Description

Administrative Assistant

NC State?s Office of Information Technology (OIT) provides campus-wide computing, information and communication technology services in support of the university?s academic and administrative goals.

OIT Vision: Be the IT organization people seek out as a partner for providing visionary strategies, creative solutions, objective information, and effective and efficient services in order to help them achieve their mission and goals.

OIT Mission: To provide nimble, effective, efficient and collaborative IT services, solutions and strategies in a timely and helpful manner that assists the university, state and nation in achieving their strategic goals.

Essential Job Duties

The Administrative Support Associate provides support to the Vice Chancellor for IT and Chief Information Officer?s executive assistant and for the VC for IT and CIO office.

The responsibilities of this position include:

  • Direct public contact and includes greeting/referring/assisting others, responding to emails, and answering the phone lines.
  • Administrative duties such as mail distribution, photocopying, scanning, and electronic filing.
  • Assists with appointment, calendar and conference scheduling.
  • Assists with logistical preparation for events and meetings.
  • Assists the Executive Assistant to the VC for IT and CIO in general office management duties.
  • Other duties as assigned.

Other Work/Responsibilities

Willingness to work a flexible schedule determined by business needs.

This position is expected to be able to bring equipment and presentation materials to different places on campus for events and meetings.

Other duties as assigned.

Minimum Experience/Education

High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Departmental Required Skills
  • Strong oral and written communication skills.
  • Excellent attention to detail.
  • Ability to quickly adapt to changing priorities and demands.
  • Ability to learn new software.
  • Ability to determine tasks to be done prior to being explicitly asked to perform them.
  • Ability to handle situations with professionalism, tact, and discretion.
  • Professional attire and demeanor
  • Self motivated and reliable

Preferred Experience, Skills, Training/Education

Experience using Google Apps such as Mail, Calendar, Docs, Sheets and/or Slides and Microsoft Office.

Required License or Certification


Special Instructions

Please attach a cover letter, resume, and a separate document containing contact information for three professional references.

Job Open Date

Must Be Open Until- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

Is this position partially or fully funded on ARRA stimulus monies?

Proposed Hire Date

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.


Administrative Assistant